Motor Mind Back to the app

Privacy Policy

Last updated 14 October 2026

This policy explains what personal data Motor Mind collects, why, and the choices you have. We collect only what the Service needs to work.

1. Data we collect

From your sign-in provider

When you continue with Google or Facebook we receive your name, email address (if the provider shares one), profile picture and the provider's account identifier. We never see your password.

What you enter

Your cars (make, model, year, VIN, mileage, annual distance, notes), maintenance items and intervals, service records (date, mileage, cost, notes), repairs (date, mileage, what was repaired, the part of the car, cost, garage, warranty end date, notes), the files you attach to service records and repairs (such as invoices, receipts and photos), the insurance, vignette and MOT details you add (validity dates, insurer or provider, cost, notes), odometer readings (date and mileage), and trips (date, the start and end places you type in, distance, fuel consumption and price, whether it was a business trip, notes), and a photo of each car if you add one. We do not track your location: places are only what you enter. We keep a smaller copy of a car's photo, made on our server, which leaves out the metadata a camera stores in it (such as where it was taken). Attached files are kept as you upload them, including any such metadata in them, except a picture larger than 5 MB: that one is kept as a smaller copy without the metadata, made the same way as a car's photo.

Subscription and payment

When you subscribe, RevenueCat and Stripe collect your payment details and email address to process the payments. We receive only the state of your subscription (for example free trial, active or cancelled, and the renewal date), never your full card number.

Technical data

A session cookie that keeps you signed in, your language (stored in your account, so the app and the reminder emails use it, and in your browser), the units and currency you choose (stored in your account), and standard server logs (IP address, time, requested page) used for security and troubleshooting. We also count your use of the AI schedule feature to enforce usage limits.

2. How we use it

  • To provide the Service: authenticate you and store and show your cars and history.
  • To email you reminders about a month before a maintenance item is due or an insurance, vignette or MOT expires (you can switch this off at any time).
  • To email you a weekly overview of what is next for your cars (you can switch this off at any time).
  • To manage your subscription: start and end your access, and show you its status.
  • To generate maintenance schedule suggestions when you ask for them.
  • To secure the Service, prevent abuse and fix problems.

We do not sell your data and we do not use it for advertising.

3. Google Gemini

If you use "suggest a schedule", the car details you entered (such as make, model, year, VIN, mileage, description and notes, and the names of existing maintenance items) are sent to Google's Gemini API to produce the suggestion. We do not send your name, email or profile picture. Google processes this data under its own terms; please avoid putting information in free-text fields that you do not want shared.

4. Who else processes your data

  • Google and Facebook, for sign-in, under their own privacy policies.
  • Google (Gemini API), for schedule suggestions, as described above.
  • RevenueCat and Stripe, to process subscription payments, under their own privacy policies.
  • Our email provider, to deliver reminders.
  • Our hosting provider, which stores the database and runs the Service.

We may also disclose data if required by law or to protect the rights and safety of users and the Service.

5. Cookies

We use only a strictly necessary cookie to keep you signed in, and while you sign in, a short-lived cookie that carries your language to your new account. When you pick a language, a cookie remembers it for a year, so motormind.eu opens in that language. When you open the checkout, Stripe may set cookies it needs to process the payment and prevent fraud. We do not use advertising or third-party analytics cookies.

6. Retention

We keep your data while your account exists, including after a subscription ends. When you delete your account (from the Account page, or by asking us), we delete your profile, cars and records right away and ask RevenueCat to delete its record of you. Our payment providers keep transaction records for as long as tax and accounting law requires.

7. Your rights

Depending on where you live (including under the GDPR), you may have the right to access, correct, export or delete your data, to object to or restrict processing, and to complain to your data protection authority. To exercise any of these, write to motormindcontact@gmail.com. You can turn off email reminders and the weekly overview at any time from the user menu, and delete your account yourself from the Account page.

You can also download a copy of your data yourself: Download my data on the Account page gives you a ZIP file with your account and each car's details, schedule, service records, repairs, documents, odometer readings and trips (as CSV and JSON files), together with your car photos and attached files.

Deleting your account and data

  1. Sign in to Motor Mind the way you signed up (with Google or Facebook).
  2. Open the menu at the top right and choose Account & subscription.
  3. Choose Delete account at the bottom of the page and confirm.

This deletes your profile, cars, schedules, service records, repairs, attached files, documents, trips and photos right away, and cancels your subscription. If you can no longer sign in, write to motormindcontact@gmail.com with the name and email address of your Google or Facebook account, and we will delete your data within one month. Removing Motor Mind in your Facebook settings (Apps and websites) ends Facebook sign-in, but does not delete your data here.

8. Security

We use encrypted connections (HTTPS) and restrict access to the data. No system is perfectly secure, so we cannot guarantee absolute security.

9. Children

The Service is not directed to children under 16, and we do not knowingly collect their data.

10. International transfers

Our providers may process data outside your country. Where required, we rely on appropriate safeguards for such transfers.

11. Changes

We may update this policy and will change the "last updated" date above when we do.

12. Contact

Privacy questions or requests: motormindcontact@gmail.com.